Product Info posted on Jan 9, 2019

Securing your coworking space

As a coworking space owner, you have a long list of responsibilities, including protecting your space and members. It doesn’t come as a surprise that a high level of security is one of the most valued selling points of a coworking space. Taking care of multiple variations of security enables your members to work without a care in the world, and that should be exactly what you are aiming for! If you already adopted a cloud-based access control system like SALTO KS you are ahead of the game: Having knowledge on who goes where and when 24 hours a day.

We defined the most important focus points for you to consider when securing your coworking space:

Locking your doors, the smart way

Every space has doors you rather don’t have an unfamiliar person walking into, such as your server room storing delicate hardware. By providing your members access to the SALTO KS app they get automatically restricted from going wherever you don’t want them to go. Creating an access group for a certain category of people enables you to decide during which time frames certain doors can be unlocked and by whom.

Invest in cloud-based video surveillance

It goes without saying it’s important to create a protected environment against break-ins or theft. Unfortunately, even in the most loving communities belongings get stolen or just lost. In that case, you are lucky if you have a (cloud-based) video surveillance system installed! The SALTO KS integration with Eagle Eye Networks makes it possible to even record your space 24 hours a day so you have everything on film, and watch in real-time to see what is going on in your business.

Create a visitor policy

In that same light, it’s helpful to set up your own visitor policy. Some spaces prefer a simple check-in or a wearable badge handed over by the receptionist. But all this takes time, effort, and an extra employee. With SALTO KS you are able to simply grant access to a visitor for a specific timeframe. Ensuring you this visitor is only able to visit the spaces you granted access to and in the timeframe of your choosing.

Alarm and emergency exits

All spaces need a solid alarm installation that protects your venue from break-ins. Not only to protect your space and members but also to protect your carefully accumulated reputation. With SALTO’s unique door guard unit, your emergency exits are protected at all times. You can use your tag to open the door, without setting the alarm off. In case of emergency, you’ll open the door without presenting your tag and the alarm will be triggered, informing everyone that there’s an emergency.

Train your staff and members

One of the most important aspects of security is your staff. They are the ones that will make that life-saving difference in the case of an emergency. A well-trained staff that has the knowledge what to do when for example a fire breaks out is crucial. Always make sure your members are aware of specific information like where the emergency exit(s) are situated. Having working smoke and carbon monoxide detectors, fire extinguishers and first aid kits present at all times and providing knowledge of their whereabouts is just as important.

Online protection

Being smart about locking your coworking space and reducing risk at emergencies isn’t the only way to make sure your space is fully protected. Unfortunately, we live in a digital world where it’s also possible that your coworking space security network might be attacked. By providing your members' information on how to safely surf the Internet will be of tremendous help in keeping a secure network. Purchasing an IP filtering system could help keep your space protected online. While your members surf the Internet in a safe way, you should also make sure your network is secured by a difficult password. The name of your cat just won’t do. Make sure you have a second network set up for your members and update the password every six months.

Want to learn more about protecting your coworking space? Learn all about what SALTO KS can do for you.

Get in touch to learn more about how we can integrate smart locks into your business!